About DownBeat

What it does

Everything a booking agent needs

DownBeat handles the administrative side of music booking so you can focus on building relationships and making deals. From first inquiry to signed contract and payment tracking — it's all here.

↓ Event Management

Track every event from lead to completion. Live budget calculator, act and vendor management, task lists, and full status history.

↓ Roster Management

Maintain detailed profiles for every act, client, venue, and vendor — with photos, contact info, and complete event history.

↓ Contract Generation

Generate professional contracts from customizable templates. Merge event data automatically, edit before sending, download as PDF.

↓ Share Links

Generate secure 24-hour links for acts and venues to view their upcoming bookings, and for counterparties to review and download contracts.

↓ Financial Tracking

Track act fees, vendor costs, deposits, and commission. Exportable quarterly reports formatted for your accountant.

↓ Data Export

Full data export as a ZIP of CSVs for backup or migration. Quarterly financial summaries as formatted Excel workbooks.

Who it's for

Built for independent agents

If you're an agent

Replace spreadsheets and scattered notes
Generate contracts in seconds, not hours
Keep acts and venues informed without phone tag
Know your commission position on every event at a glance
Hand your accountant a clean quarterly report

If you received a link

Your booking agent uses DownBeat to manage events
Share links give you a read-only view of your bookings
Contract links let you download and review your agreement
Links expire after 24 hours for your security
No account or login required to view shared content

DownBeat manages the full lifecycle of live events — from first inquiry through contract, performance, and payment. Here's a quick look at how it all fits together.

↓ DownBeat

Main

Dashboard

Events

Tasks

Roster

Clients

Acts

Venues

Vendors

Tools

Shared Links

Export

Main

Dashboard, Events, and Tasks — your daily workspace.

Roster

Clients, Acts, Venues, Vendors — everyone you work with.

Tools

Shared Links audit log and data Export.

💡 On mobile, tap the ☰ button in the top-left to open the sidebar.

Every booking lives as an Event. Events track the client, venue, acts, fees, commission, and contract — all in one place.

Event lifecycle

Lead → Inquiry Sent → Tentative → Confirmed → Completed → Cancelled

Events → + Add Event

Set the basics

Name, date, client, venue, and status.

Add act slots

Attach one or more acts with agreed fees and set times.

Set commission

Flat or percentage — DownBeat calculates automatically.

Track payments

Mark client paid, act paid, and commission received independently.

Acts are the performers your agency represents or books. Each act has a full profile, booking history, and availability calendar.

The Rusty Strings

Country · Band · 12 bookings

Profile — Genre, act type, bio, fee range, tech rider, social links.

Members — Individual member contact info and roles.

Availability — Block out dates when the act is not available.

History — Full sortable booking history with fees and payment status.

💡 Mark acts as Inactive to hide them from booking dropdowns without losing their history.

The Share / Request system lets you send secure tokenized links to acts, clients, and venues — so they can view info, submit edits, or return documents, all without needing an account.

🔗 Share Info

Send a read-only view of an event, act, client, or venue.

✏ Request Edits

Let a recipient update their own contact or profile details.

💬 Request Feedback

Collect free-text responses — great for post-show reviews.

📄 Share Documents

Send one or more files for the recipient to view or download.

🔍

Full forensic audit trail

Every link logs first-view time, view count, viewer IP, and browser. Find it all under Shared Links in the sidebar.

DownBeat has two calendars — one for Events and one for Tasks. Both support Month, Week, and Day views.

📅 Events Calendar

✓ Color-coded by event status

✓ Multi-day event spanning

✓ Hover popovers with details

✓ Follow-up badges

✅ Tasks

✓ High / Normal / Low priority

✓ Overdue highlighting in red

✓ Optional event linkage

✓ Month, Week, and Day views

🎉 Ready to get started? Sign in to access your DownBeat dashboard.

Booking, simplified.